J.A.R.E. Airline Training Partnership Limited
Standard Terms and Conditions – applicable to universities, colleges, schools, airlines, aviation training providers and other educational institutions relating to Aviation Training Devices, Mock-up Cabins, Check-in Areas and Sales of Aviation Equipment. VAT Reg. No: GB 817 4846 05
When JARE Airline Training Partnership Limited receive and accept a firm order for a training device or aviation equipment via an Official Purchase Order we will immediately raise an INVOICE for the PO, all of our purchases require an initial OR full payment with order which will have been agreed in advance of any order bring accepted. There are no rights of cancellation available to the buyer to an official PO as we will immediately start picking orders, packing them and for training devices start the initial building of the device and picking the aviation equipment to be used as specified in the PO on receipt of an order/PO.
If the purchase does not go ahead by the buyer defaulting on the agreed payment and/or cancelling a PO we will charge all the relevant costs incurred up to the time of payment default and/or cancellation, this may involve significant costs and represent the full value of the contract.
All sales of Aviation Training Devices, Mock-up Cabins and Check-in Equipment JARE ATP offers are USED, unserviceable and/or scrap airline/airport equipment, AR (As Removed from the aircraft) aircraft/sections and seating etc., specifically adapted and modified for educational use and purposes within the devices and mock-ups supplied.
Supply is extremely limited so we can offer no guarantees as to type or quality of the equipment other than that we will endeavour to secure the best available items at the time of order which will all be in clean and working order.
We always aim to produce a first class and interactive training device from the products and materials we have available. Any illustrations and examples shown on our website or in quotations or similar should not be contrued as the actual equipment, finish or SPEC an institution might receive for their own device as aviation equipment varies greatly; therefore all our images are for illustration purposes only.
Please note that AR/used aviation equipment is rarely straight or square (the aircraft unlike an installation classroom is curved and shaped for the curved aircraft fuselage) therefore there will inevitably edges and corners around installations which are not fully covered or true, this is inevitable and should be considered as being part and parcel of an aviation installation. Some items will appear as trapezoidal, especially around doors and frames etc., this is not usual.
JARE ATP Limited operates an established ISO 9001:2015 Quality Management System accredited by Lloyds Register Quality Assurance No: LRQ 4000502 and this includes our Aviation Devices and Mock-up Cabin work as well as other services.
We also have current comprehensive Liability Insurance and Professional Indemnity cover for all our work operated with QBE and Hiscox.
For Aviation devices, Mock-up Cabins and Check-in installations we offer a comprehensive bespoke package from quotation to installation which includes Risk Assessments, H&S, Method Statements etc., and each training device and/or mock-up is uniquely designed for each airline, training provider or institution to their specific needs.
For certain devices we will use a metal construction, for smaller devices a wooden construction can be used and for some devices an actual decommissioned aircraft fuselage – all non-aircraft fuselage construction will be fabricated to simulate an actual aircraft but using different materials from the original aircraft, inevitably there will be differences.
Wooden construction will use timber and MDF in construction, the painted finish will reflect these types of materials whilst simulating an aircraft using genuine aviation interior equipment from a decommissioned aircraft.
For some smaller non-full mock-up devices we also use a metal construction, but of a thinner type to the real aircraft – therefore all Mid & Half Mock-up cabins are attached to classroom walls which will need to be clear of all trunking, skirting boards and obstructions – we will use a combination of screws, bolts and straps to affix to a suitable (and previously) idenified wall. We will discuss the requirements on a site visit prior to manufacturing a mock-up and before an installation.
Flight Deck and other ‘foamex’ mounted images i.e. aircraft door, systems, OWE etc., will be affixed to a suitable wall which must be free of all trunking, skirting boards and obstructions – we will usually stick these to the wall using a proprietary brand of adhensive/silicone. All images used are from our stock images and are representative to show certain key areas of an aircraft, institutions may supply their own iamges if they wish, ours will be based on a B737 type unless requested otherwise. Our images are from actual aircraft and will reflect the use the aircraft has had they will not reflect a new image and/or new equipment, however all the images we use have been used in actual cabin crew training approved by the UK CAA and give good graphic images of key aircraft parts.
For full Mock-up Cabins/CSTs/etc. we will use a thinner metal/aluminium construction mainly for weight and construction purposes whilst still using genuine aircraft interior and window parts, there will always be small discrepancies between the real aircraft and our manufactured mock-up devices which may include small unavoidable mis-matches for window panels, internal sidewall windows and ceiling panels and slight adaptions for the fuselage covering using different rivets (countersunk) from an aircraft they will also be powder coated rather than painted for, in our view, a better finish and harder wearing.
Our experience shows that using these lighter weight metal/aluminium parts work very well but remember that all our mock-ups are hand made to specific orders and minor imperfections can sometimes occur on the fuselage due to the materials used (similar to the real aircraft) and using 2M or 1M sections means some butting up will not always produce a tight gap between sections and the aluminium can sometimes slightly contract and expand in the riveted area causing minor imperfections – this will not affect the integrity of the mock-up or its functionality.
All electrical work is based on items terminating in a 13AMP plug to go directly into a suitable main socket – we will never hard wire anything into an institutions electrical system unless asked to do so.
All quotations for aircraft and similar stock are guaranteed on a 30 day price basis only and after this time we will always re-quote, we cannot guarantee at any time items being available after the 30 days period OR at a similar price although we will always endeavour to do our best in this regard.
Payment terms and conditions
All Training Devices, Mock-up Cabin/Check-in Areas/CEETs/CSTs/DTs and other aviation quotations and sales are on the minimum basis of Pro Forma 50% deposit with order (non refundable), 25% of completion for shipping and 25% balance on date of completion for UK work, we reserve the right to ask for further stage payment at any time.
At no time will any deposit payment made for an agreed installation/aviation equipment purchase be refunded as JARE ATP will have already put all the works in hand and the deposit paid will be used towards our costs, any deferment on the part of an institution of an agreed project to a later date will also not qualify for a deposit refund and may also incur further costs if prices increase between the agreed date and the proposed later installation date and also earmarked equipment cannot be guaranteed without a full deposit.
When we hand over an aviation training device we have a quality procedure to run through with an institution which includes checking all items are in SITU and satisfactory (based on the quotation/purchase order), our Delivery Note has to been signed by a Training Institution, Airline, College, School/University/Institution or other representative for this procedure so the vesting in the device passes to the purchasing institute. This indicates all items are installed satisfactorily and working and the installation is complete for the relevant training device, mock-up cabin/check-in/CEET etc., and any balance payment becomes immediately due. No retention or non-payment can be considered and charges may be made for late or delayed payment. Likewise any installation issues are addressed at the handover time.
All and/or any snagging needs to be completed and considered at the time of the handover, before JARE ATP leave the installation site – if a college/institution does not attend the handover agreed including signing the JARE ATP Delivery Note before JARE ATP leave an installation site then a subsequent snagging list is unlikely to be considered as we always leave the mock-up cabins we supply and install fully completed (as per a quotation), working and commissioned, items later noted after JARE ATP has left the site which may need attention (but didn’t at the time of completion) will incur a time and distance charge (and any HOTAC) + any materials if not the fault of JARE ATP.
Our quotations and sales will usually include all costs including delivery and installation – ownership of all training devices, mock-up cabins/check-in areas/CEETs, aviation equipment etc., remains the property of JARE ATP Limited until such time as the final payment is made in full and our Delivery Note has been signed.
After installation of a Training Device, Mock-up Cabin/Check-in Area/CEET etc., we will send on a comprehensive Commissioning Note to further aid helpful integration of the Training Device, Mock-up Cabin/Check-in Area/CEET etc., into an institution’s resources. For certain electronic/interactive equipment we will also provide a comprehensive Instruction Manual and Guide – these are usually sent on after the final installation date by e-mail and/or mail.
Specific CEET/CST/Door Trainers/Fire Trainers – for bespoke items for aviation training to EASA and other standards for airlines and specialist aviation training organisations we offer a service which will include:-
- Detailed specification
- Genuine aircraft parts, doors and/or interior as required
- An agreed schedule from enquiry to commissioning
- Warranty to be agreed + back-up as specified
- Factory Acceptance by negotiation
- Licence of any bespoke software
- Full Training
- Unlimited e-mail and telephone back-up
All systems which use an interactive (purpose built) PLC system for cabin functionality will have a Main Control Box (or cupboard) housing a range of electronic and power systems – this must not be opened by any staff apart from the JARE ATP technicians or their sub-contractors Ourgate and technician Jules Freeman. Any tampering or adjustment by other persons not authorised by JARE ATP/Ourgate will invalidate any warranty and may harm the system permanently.
Installation – all installation dates and entry/access times and work patterns etc., will be agreed in advance and included/confirmed in RAMS and other e-mails – any delay to access for whatever reason caused by the Institution involved will incur a £1,000 per day minimum charge or part thereof if over 4 hours in duration. Pro rata may be charged at £125.00 per hour as appropriate.
Any cancellation and/or deferment of an installation date(s) will incur a further 50% charge of the total invoiced project cost to cover our losses and to cover another installation set of dates i.e. project contract worth £20,000 an EXTRA £10,000 will be charged and payable immediately.
If in doubt contact anse@jare-atp.co.uk BEFORE doing anything unilaterally.
Warranty and maintenance
We ensure that all training devices and mock-ups are fully working, fit for purpose and commissioned accordingly, we also offer on-site tutorials to help relevant faculty to operate their training device and mock-up successfully and effectively.
JARE ATP generally offers a One Year RTB warranty to cover parts and labour on any training devices and mock-ups it sells, we have a comprehensive back-up service to help all purchasers get the most from their mock-up and offer remedial work if necessary. If we are asked to make site visits under our warranty terms we will usually only charge for the travel and time costs and any HOTAC associated with our visit. We aim to make any site visits with 10-15 working days depending on location. There may also be charges payable especially if any problems are down to mis-use or vandalism but also in a range of other circumstances.
We can offer an Extended Three-Five Year Warranty/Maintenance and Annual Servicing subject to certain terms, conditions and initial payment and then ongoing annual payments in advance of each subsequent year.
Generally we will attend at least one call-out per year and the labour and travel costs associated with any call-out, any replacement of parts is not covered under this agreement and payable separately; items we exclude from this agreement include (but not exhaustively):-
Windows and window blinds ~ Seat reclining mechanisisms ~ Lap trays/integral lap trays – Broken seat parts and/or arm rests ~ Ripped or torn seat parts inc. covers ~ Mis-use and/or vandalism of any cabin/mock-up/Check-in or training device items ~ Worn items (wear and tear) including spent bulbs/lighting items inc. in PSUs and similar ~ Overhead lockers inc. closing lid/mechanism
For any excluded items we charge for time, labour and materials at cost price + 10% – however we will always endeavour to fix any issue in the most cost-effective manner possible.
Additionally there is unlimited e-mail and telephone back-up in the first year and as required thereafter.
Payment – each mock-up cabin, training device or similar or sale of aviation equipment will have an agreed set of payment terms agreed in advance which must be adhere to; failure for an institution to make an agreed payment in the timescale agreed (having made no notification to JARE ATP of any issues with their purchase within a reasonable time of no more than 5 working days – this is in default of any agreed Delivery Note sign-off agreement) could incur a late payment fee which is based on interest of 4% above Barclays Bank standard variable rate subject to a minimum charge of £250.00 + VAT. JARE ATP reserve the right to take any legal steps to recover any monies due for work complete but not paid for as they see fit.
Ownership – ownership of any aviation product or aviation training device does not pass to the purchaser until all schedule and agreed payments have been made, failure to make all payments could result in the device being unable to be used for training purposes and until fully paid. Ownership in any equipment or training device vests with JARE Airline Training Partnership Limited until all payments are made in full.
Typically we request the following payment profile as a minimum: 50% payment with order, 25% payment on date of shipping and 25% payment on date of scheduled completion. ALL deposits are non-refundable in any circumstances.
Summary
All the aviation equipment we sell on to third parties (i.e. airlines, training providers, universities, schools/colleges etc.) is AS Removed ex-airline scrap or unserviceable equipment, all items we source which we make into a training device and/or mock-up will be made fully serviceable and checked to work effectively within their set-up.
The signature of a Customer/Institution on our Delivery Note confirms that everything is in working order and in satisfactory condition when we leave a Campus and we will not leave any training device, mock-up, check-in or other equipment in a non-working state.
Any items for which issues are reported by a customer after the installation will be treated on the basis of new issues/damage requiring attantion under either our RTB warranty and/or a service agreement or other maintenance work.
